Important dates
| Abstract submission opens 19 February 2019 |
| Registration opens 4 March 2019 |
| Symposium submission deadline 17 May 2019 |
| Abstract submission deadline 31 May 2019 |
| Early Registration deadline 31 May 2019 |
| Abstract notification to authors 5 July 2019 |
| Scholarship notifications to applicants 12 July 2019 |
| Presenter registration deadline 16 August 2019 |
| Accommodation booking deadline 13 September 2019 |
| Standard Registration deadline 13 September 2019 |
| Conference 11-13 October 2019 |
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Visas
Japan welcomes visitors from 68 countries so they can enter Japan for conferences/tourism for short periods without prior application for a visa: You will need to fill-in forms at your port of entry to Japan and present them to the relevant border protection officials:
See: https://www.mofa.go.jp/j_info/visit/visa/short/novisa.html.
For those persons who need to apply for a visa in their own country: (except for ACPE12 scholarship recipients)
- First, you must have registered to attend the conference.
- Depending on your country of citizenship, a number of different documents may be required to support your visa application. These documents will be provided promptly by the JTB Corporation who charge a fee of 10,000 JPY plus costs of postage (If you only need an invitation letter, it's free.). Payment of a visa fee to the Japanese Embassy in your country/region will also be required. - https://www.mofa.go.jp/j_info/visit/visa/procedure/fee.html).
- For all further details, please contact JTB, (Email: acpe12@jtb.com).
For ACPE12 scholarship recipients who need to apply for a visa in their own country:
- First, you must have registered to attend the conference.
- Depending on your country of citizenship, a number of different documents may be required to support your visa application. These documents will be provided promptly by the JTB Corporation and JTB’s fees are covered by your scholarship. Payment of a visa fee to the Japanese Embassy in your country/region will however be required. - https://www.mofa.go.jp/j_info/visit/visa/procedure/fee.html).
Any persons accompanying you will need to obtain, and pay for necessary documents to support their visa application from the JTB Corporation. - For further details, please contact JTB, and inform them that you are a scholarship recipient. (Email: acpe12@jtb.com)
VISA ｜ Ministry of Foreign Affairs of Japan -
https://www.mofa.go.jp/j_info/visit/visa/index.html
Japanese Embassies, Consulates and Permanent Missions -
https://www.mofa.go.jp/about/emb_cons/mofaserv.html